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Philanthropy & Partnerships Assistant
Job Code:2024-597
Branch/Department:Philanthropy/Partnerships
FT/PT Status:Regular Full Time
Salary range:$46,274-Starting Salary
  
At BCPL, staff members have the opportunity to enrich individual lives and build strong communities by delivering exceptional customer experiences, establishing meaningful partnerships, and creating innovative learning spaces. We seek enthusiastic, open-minded, self-motivated individuals who can work well independently and with others. BCPL circulates over 10 million items and provides library services through its 19 branches, 4 mobile library vehicles, and an extensive outreach network. If you are forward thinking and passionate about public service, consider joining BCPL in this position.

Schedule:
This is a full time position working 40 hours a week. All library administrative staff may be required to work evenings, Saturdays, and Sundays throughout the year as part of the normal work schedule.

Job Summary:
Under the general direction of the Philanthropy & Partnership (P&P) Director, the P&P Assistant is a highly professional individual who will support the P&P department in securing and cultivating contributions from corporations, foundations and individuals. The Assistant performs a variety of tasks involving the donor database, reporting systems as well as event and meeting logistics. The successful candidate will have strong communication and interpersonal skills and demonstrate a commitment to teamwork. 
  • Processes all Foundation gifts on a daily basis, including preparation and delivery of deposits, entering gifts into donor database, generating and mailing acknowledgement letters/receipts, and completing other correspondence as needed
  • Updates database records. Performs database queries and creates accurate lists of donor data
  • Prepares statistical reports for internal and external audiences
  • Maintains knowledge of the donor database software and vendor services, keeping abreast via regular trainings 
  • Implements the Foundation's Annual Giving strategy by coordinating and tracking segmented campaigns, including generating accurate lists, performing mail merges, generates volunteer signatures, and fulfilling timely mailings
  • Assists with preparing and gathering information for Foundation annual audit as well as reconciliation of monthly financials in coordination with outside accounting firm
  • Assists with preparing materials for grant, sponsorship and other solicitation packages
  • Assists with planning and execution of all Foundation events, including on-site assistance
  • Assists with prospect research of individuals, corporations, and foundations
  • Assists with planning, execution and follow-up of Foundation board meetings, including meeting invitations, on-site audiovisual arrangements, preparation of minutes, distribution materials, etc.
  • Coordinates all workplace giving campaigns and monitors/promotes external giving accounts
  • Coordinates philanthropic subscriptions
  • Coordinates scheduling solicitation appointments with CEO, Director, board member(s), donor(s), and/or other key stakeholders
  • Maintains manual processing and acknowledging gifts, updating database records, running basic lists and reports, as well as contact information for key vendors and philanthropic registrations
  • Maintains a general calendar of departmental activities, including solicitation drop dates, grant deadlines, cultivation events, marketing material drop dates, etc.
  • Maintains orderly and updated SharePoint page for department
  • Performs additional related duties in order to meet the needs of the department, library and system
Bargaining Unit Status: Eligible

Job Requirements:
  • Graduation from high school or high school equivalency; college degree preferred
  • Knowledge and experience meeting deadlines, normally acquired through two years' experience working in an office environment, experience in fundraising setting required
  • Must be able to use various software, including Microsoft applications, and other technology to perform essential duties: Fundraising database experience required, Blackbaud/Raiser's Edge NXT experience preferred
  • MS Office Suite, including Word, Excel and PowerPoint
  • Must be able to lift up to 25 lbs. and push/pull a wheeled cart weighing up to 100 lbs.
  • Must be able to sit for extended periods of time
  • Must be able to use computer for extended periods of time
  • Must be able to read small print
  • Must be able to use a computer for extended periods of time
*Applicants for this position will remain in consideration for any Philanthropy and Partnerships Assistant position openings within the next six months and do not need to reapply.*

We offer an excellent benefit package that includes paid holidays, 20 vacation days, 15 sick days, and 7 personal days per year, as well as, subsidized healthcare options, pension eligibility, and other related benefits.