Baltimore County Public Library is an Equal Opportunity Employer (minorities/females/disabled/veterans). To learn more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.

Start Over with Job Search
Returning Applicant?  Login Now
Philanthropy & Partnerships Assistant
Job Code:2025-639
Branch/Department:Philanthropy/Partnerships
FT/PT Status:Regular Full Time
Salary range:$47,662-Starting Salary
  
At BCPL, staff members have the opportunity to enrich individual lives and build strong communities by delivering exceptional customer experiences, establishing meaningful partnerships, and creating innovative learning spaces. We seek enthusiastic, open-minded, self-motivated individuals who can work well independently and with others. BCPL circulates over 10 million items and provides library services through its 19 branches, 4 mobile library vehicles, and an extensive outreach network. If you are forward thinking and passionate about public service, consider joining BCPL in this position.

Schedule:
This is a full time position working 40 hours a week. All library administrative staff may be required to work evenings, Saturdays, and Sundays throughout the year as part of the normal work schedule.

Job Summary:
Under the general direction of the Philanthropy & Partnerships Director, the Philanthropy & Partnership Assistant provides support for the Foundation for Baltimore County Public Library's fundraising and donor engagement activities.  The Assistant ensures the smooth and efficient daily operation of the Foundation, including oversight of the donor database and all of it's functions, from generating lists and distributing reports to processing and acknowledging gifts.  The Assistant supports the planning, execution and follow-up of board meetings and events, including on-site assistance.  In coordination with the outside accounting firm, the Assistant also aids with reconciliation of monthly financials and annual audit.  The successful candidate will have strong communication and organizational skills and demonstrate a commitment to teamwork. 

Essential Functions  
Functions listed are intended as illustrations of the various types of work performed.  The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Database Management
  • Implements the Foundation's Annual Giving strategy by coordinating and tracking segmented campaigns, including generating accurate lists, performing mail merges, and fulfilling timely mailings.
  • Processes all Foundation gifts on a daily basis, including preparation and delivery of deposits, entering gifts into the donor database, generating and mailing acknowledgement letters/receipts, and completing other correspondence as needed.
  • Prepares statistical reports for internal and external audiences.
  • Maintains knowledge of the donor database software and vendor services, keeping abreast via regular trainings.
  • Maintains manual for processing and acknowledging gifts, updating database records, running basic lists and reports, etc.
Administrative Assistance
  • Assists with planning, execution and follow-up of Foundation board meetings, including meeting invitations, on-site audiovisual arrangements, preparation of minutes, distribution of materials, etc.
  • Assists with planning and execution of all Foundation events, including on-site assistance.
  • Assists with gathering information for reconciliation of monthly financials and annual audit.
  • Assists with prospect research of individuals, corporations and foundations.
  • Assists with preparing materials for grant, sponsorship and other solicitation packages.
  • Coordinates philanthropic subscriptions.
  • Maintains a general calendar of departmental activities, including solicitation drop dates, grant deadlines, cultivation events, marketing material drop dates, etc.
  • Maintains orderly and updated SharePoint page for the department.
  • Maintains contact information for key vendors and philanthropic registrations.
  • Performs additional related duties in order to meet the needs of the department, library and system.
Other duties as assigned.

Bargaining Unit Status: Eligible 

Job Requirements:
Minimum Requirements
  • Graduation from high school or high school equivalency; college degree preferred.
  • Minimum of two (2) years experience in an office environment, fundraising setting preferred.
  • Working knowledge of Microsoft Office and CRM database, Raiser's Edge preferred.
Physical Requirements
  • Must be able to lift up to 25 lbs. and push/pull a wheeled cart weighing up to 100 lbs.
  • Must be able to sit for extended periods of time.
  • Must be able to use computer for extended periods of time.
  • Must be able to read small print.
  • Must be able to sit for extended periods of time.
  • Must be able to use a computer for extended periods of time.


** Applicants for this position will remain in consideration for any Philanthropy & Partnerships Assistant position openings within the next six months and do not need to reapply.** 

We have a 14 step pay scale. Internal applicants starting pay varies based on their current step on the salary scale. We also offer, as appropriate, overtime pay, comp. time, and differential pay.

The Library offers an excellent benefits package that includes pay holidays, 20 vacation days, 15 sick days, and seven personal days per year. In addition the Library also offers health, dental, vision, life, voluntary long-term disability, pension, deferred compensation, an employee assistance program, flex spending, and Commuter Choice parking and transit accounts.